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As a constituent member of the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), and to maintain eligibility to participate in federal Title IV programs for which SACSCOC accreditation is required, Carteret Community College provides written notification to SACSCOC of substantive changes at the College in accordance with Commission policies, procedures, and timelines. The College establishes an internal procedure for bringing substantive changes to the College’s Board of Trustees, which must approve all substantive changes before SACSCOC is notified.
To ensure that Carteret Community College is in compliance with Comprehensive Standard 14.2 and that all interested and affected units of the College are informed of substantive changes, the following procedure has been implemented.
Substantive Changes
At the end of the annual planning process in spring semester, the SACSCOC Liaison will request notification of any potential substantive changes from the President’s Cabinet. The Vice President of Instruction and Student Support, who also serves as the SACSCOC Liaison, will initiate the appropriate notification and/or approval procedure for SACSCOC. The SACSCOC Liaison will monitor the approval process and will notify the President of all communication from SACSCOC. These duties have been added to the job description for this position.
The following procedures will be used for approval of new programs and termination of existing programs.
New program
There are three separate tracks dependent upon the type of new program: Track One is used for adding diplomas or certificates under existing programs and for adding pre-majors. Track Two is used for adding new programs related to existing programs. Track Three is used for adding significantly different programs (Substantive Change).
In all cases, faculty initiate the development and approval of new programs, and will keep appropriate offices informed of their actions.
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Track One: |
Adding diplomas and certificates under existing programs; adding premajors. |
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Step 1. |
Dean notifies Vice President of Instruction and Student Support (SACSCOC Liaison) and the Director of Institutional Effectiveness of initiation of the approval process using the Carteret Community College Program Notification Form and Curriculum Committee Proposal Form. |
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Step 2.
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Dean submits proposal and notification form to Carteret Community College's Curriculum Committee. |
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Step 3.
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After approval of the Curriculum Committee, the Secretary of the Curriculum Committee will notify the SACSCOC Liaison. The SACSCOC Liaison will prepare the notification letter for SACSCOC. |
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Step 4.
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The SACSCOC Liaison will submit a Summary of Changes to the Board of Trustees. Upon review by the Board of Trustees, the notification letter and notification form will be submitted to SACSCOC. |
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Track Two: |
Adding programs related to existing programs. |
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Step 1.
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Dean notifies Vice President of Instruction and Student Support (SACSCOC Liaison) and the Director of Institution Effectiveness of initiation of the approval process using the Carteret Community College Program Notification Form and Curriculum Committee Proposal Form. |
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Step 2.
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Dean submits proposal and notification form to Carteret Community College's Curriculum Committee. |
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Step 3.
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After approval of the Curriculum Committee, the Secretary of the Curriculum Committee will notify the SACSCOC Liaison. The SACSCOC Liaison will prepare the notification letter for SACSCOC. |
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Step 4.
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The SACSCOC Liaison will submit a Summary of Changes to the Board of Trustees. Upon review by the Board of Trustees, the notification letter and notification form will be submitted to SACSCOC. |
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Track Three: |
Programs that are significantly different than existing programs (Substantive Change). |
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Step 1. |
Dean notifies Vice President of Instruction and Student Support (SACSCOC Liaison) and the Director of Institutional Effectiveness of initiation of the approval process using the Carteret Community College Program Notification Form, the Curriculum Committee Proposal Form, and the North Carolina Community College System (NCCCS) Application Form. |
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Step 2.
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Dean submits proposal and notification form to Carteret Community College's Curriculum Committee and to the SACSCOC Liaison. |
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Step 3.
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After approval of the Curriculum Committee, the Secretary of the Curriculum Committee will notify SACSCOC Liaison. The SACSCOC Liaison will prepare the notification letter for SACSCOC. |
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Step 4.
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After approval by the Curriculum Committee, the Program Application and notification form will be presented to the Board of Trustees. Upon approval of the Board of Trustees, the SACSCOC Liaison will submit the Program Application to the North Carolina Community College System. |
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Step 5. |
After approval by North Carolina Community College System, the SACSCOC Liaison will submit the notification letter and a prospectus to SACSCOC. |
Program Terminations Procedure:
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Step 1.
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Dean will notify the Vice President of Instruction and Student Support (SACSCOC Liaison) and the Director of Institutional Effectiveness. |
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Step 2.
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The SACSCOC Liaison will notify Student Enrollment Resources and faculty of planned termination. |
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Step 3.
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Chairperson and program faculty will prepare a “teach out” plan, proposal form, and Program Notification Form to be presented to the College’s Curriculum Committee. |
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Step 4.
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Upon approval of the Curriculum Committee, SACSCOC Liaison will present a Termination Form and Program Notification Form to the Board of Trustees Curriculum Committee for approval. The Chairperson of the Board of Trustees Curriculum Committee will present the termination request to the Board of Trustees. |
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Step 5. |
After approval, the SACSCOC Liaison will submit the Termination Form to the North Carolina Community College System, submit notification form to SACSCOC, and notify college faculty and staff. |
NOTE: TEACH-OUT
When the decision is made to terminate a program due to low/no enrollment, Carteret Community College Student Enrollment Resources staff and teaching faculty are notified. Student Services no longer admits students into the program. Counselors and/or faculty advisors meet with current students to develop a completion plan. Students are allowed to complete the required courses within a reasonable time (usually one academic year). If a full-time faculty position or staff position is impacted by the termination, all efforts are made to assist with the transition.
Off-site Location
Procedure:
When the College would like to offer more than 50 percent of any credential (degree, diploma, certificate, or CCP pathway certificate) at an off-campus location, the College must request the approval of SACSCOC via a prospectus (Substantive Change). Note: Courses toward credentials may be offered at off-campus locations as long as they do not exceed the 50 percent mark for credential completion.
Procedure:
Step 1. Dean will notify the Vice President of Instruction and Student Support (SACSCOC Liaison) and the Director of Institutional Effectiveness.
Step 2. SACSCOC Liaison will inform the Curriculum Review Committee at the College and the Board of Trustees. The Board of Trustees approves program starts and terminations. Program locations, however, do not require Board approval.
Step 3. SACSCOC Liaison will work with the dean, chair of programs that will be offered off-site, director of the off-site location, and the director of Institutional Effectiveness to prepare a prospectus for “Initiating off-campus sites where 50% or more credits toward a program” will be offered.
Step 4. Upon approval from SACSCOC, the College may begin offering and marketing credential completion at the off-site location.