When an employee separates from CCC, their P-Card must be returned to the P-Card Administrator, and the account deactivated before the last day of employment.
In the event of a voluntary separation (e.g., resignation or retirement), it is the cardholder’s responsibility to ensure that his/her P-Card is returned to the P-Card Administrator and P-Card account deactivated prior to departure. Cardholders are also responsible for ensuring the P-Card Administrator signs their employment exit sheet prior to departure.
In the event of an involuntary separation, it is the supervisor’s responsibility to ensure that a cardholder’s P-Card is returned to the P-Card Administrator and that the employee’s P-Card account is deactivated. The cardholder’s supervisor must notify the P-Card Administrator immediately upon termination of employment.
Regardless of the reason for separation, it is the supervisor’s responsibility to ensure the P-Card Monthly Reconciliation Form is completed and submitted to the P-Card Reviewer with the most recent Monthly Statement of Account and supporting purchase documents (e.g., receipts, etc.) by the 7th of the month.