The issuing bank will mail an individual’s P-Card to the CCC P-Card Administrator. Once received, the P-Card Administrator will record the account number on the P-Card Application & Employee Agreement and the new cardholder will be contacted to schedule a date and time to pick up their P-Card from the Purchasing Agent in the Business Office.
To ensure card security and accountability, individuals must pick up their P-Card in the Business Office. P-Cards will not be delivered to different departments or delivered via interoffice mail. When picking up their P-Card, individuals must sign the bottom section of the P-Card Application and Agreement.
Replacement P-Cards: Cards nearing their expiration date are automatically mailed by the issuing bank to the P-Card Administrator. Cardholders will be notified via e-mail when their replacement cards have arrived in the Business Office. It is the responsibility of the cardholder to ensure they pick up their replacement P-Card prior to the current card’s expiration date. If you have not received your replacement P-Card two weeks prior to the current card’s expiration date, contact the P-Card Administrator immediately to check on the status and/or order a replacement card.