This manual provides guidelines and procedures for the appropriate use of the Carteret Community College (CCC) Procurement Card (P-Card). The primary purpose of the P-Card is to procure travel and small purchases/services in which a credit card is required. Authorized P-Card users must comply with all relevant Carteret Community College (CCC) and State of North Carolina purchasing policies and procedures.
For example, using the P-Card to purchase office supplies at Staples does not comply with State and College guidelines, as a state contract exists for the purchase of office supplies. Also, since Carteret Community College must follow a set process to determine annual equipment purchases and given that most equipment exceeds our $2,500 per transaction limit, NO EQUIPMENT IS TO BE PURCHASED USING THE P-CARD unless approved by CFO & Purchasing Agent. Except for special circumstances that are approved prior to purchase, any equipment purchases with a p-card should go through the purchasing agent.
The CCC P-Card Program is coordinated and administered by the Purchasing Agent with oversight by the Executive Director of Business Operations and the Vice President of Finance and Administrative Services.
The P-Card is intended to be used by authorized employees for authorized purchases. It does NOT extend departments' purchasing ability beyond what is already authorized by policy or procedure. The users of the CCC P-Card must understand that they are being entrusted with a valuable tool and will be making financial commitments on behalf of Carteret Community College. The Business Office will be auditing the transactions and will report and take appropriate action on any discrepancies or misuse. P-Cards do not change WHAT you can buy; they only offer another means to process the purchase and payment.