The purpose of the campus mail services is to provide efficient distribution of the US Postal Service and inter-departmental mail for college departments. Mail for personal or private purposes is not eligible for postage-free distribution.
The Vice President of Finance & Administrative Services will establish procedures for distribution of incoming mail, parcels and packages and the delivery of outgoing mail, parcels or packages to the Post Office or private carrier.
Mail delivered to the College is subject to be opened if the College's name is part of the address.
As a service to college employees, personal mail with the proper postage affixed will be delivered to USPS along with the college mail. However, employees should not routinely use the College business address as their address of record for personal mail. The college cannot assume responsibility for lost, misplaced, or delayed personal mail. Personal packages will be held in the Shipping and Receiving area for notification and pick-up.
Postal services are located in McGee Room 143. Mail delivery and distribution to the various departments within the College occurs once daily around 1:30 p.m. Outgoing mail is delivered to the Post Office once daily around 4:30 p.m.
Mail Preparation:
- Include your name or department name in the return address area of the envelope. This will ensure it is returned to the proper area in the event your mail is returned from the USPS.
- Stamped or postage paid envelopes are to be placed in the bin labeled, “Mail not needing postage”
- Unsealed mail needing postage should be placed in the bin labeled, “Unsealed mail needing postage”. If you are submitting a lot of mail, please make certain that the envelopes are all facing the same direction and the flap on each envelope is folded down. Avoid putting sealed mail in the unsealed bin. Sealed envelopes will be damaged when going through the sealer on the postage machine.
- Sealed mail needing postage should be placed in the bin labeled, “Sealed mail needing postage”. If you are submitting a lot of mail, please make certain that the envelopes are all facing the same direction.
- The bin labeled, “Foundation” is for the Foundation mail that is metered separately from the college.
- Mail received by 3:30 pm will be mailed the same day. Mail received after that time will go out the following day.
- Contact the Shipping & Receiving/Fixed Assets Coordinator for assistance with large mailings or mail needing to be sent certified, return receipt requested, overnighted or other special requests.
Incoming USPS mail or packages may be opened by Shipping & Receiving for the following reasons:
- Improperly addressed mail is returned by USPS showing Carteret Community College as the only return address and no visible department or individual name specified.
- Mail is sent to Carteret Community College without a department or individual name specified in the address. Delivery can only be made by opening the mail piece and trying to identify to whom it was sent.