The “I”/Incomplete grade may be assigned if a student has completed at least 80 percent of the coursework and has a “C” or better at the time of the request. The “I” grade is reserved for extenuating circumstances such as accident, illness, or comparable unavoidable developments and is not appropriate for students who otherwise fail to appear for the final examination or fail to turn in final assignments by the last regular day of the course. Grading options for students who have completed less than 80 percent of the coursework but have maintained a “C” or better average at the time of the request are at the discretion of the division dean.
In no case may the work be completed later than the conclusion of the following semester. If the incomplete course is an essential prerequisite for a subsequent course, the student may be required to remove the “I” grade within a significantly shorter period of time. Otherwise, the subsequent course must be dropped. An “I” grade received during the semester before the semester of graduation must be removed by the midterm of the semester in which the student intends to graduate.
NOTE: STUDENTS’ FINANCIAL AID ELIGIBILITY MAY BE IMPACTED BY “I” GRADES. STUDENTS SHOULD CONSULT WITH A FINANCIAL AID ADVISOR TO DISCUSS THIS IMPACT
The procedure for assignment of an “I” grade follows:
- The student must confer with the instructor and request the “I” grade on or before the last class day of the semester. The student must provide the instructor with documentation of particular circumstances necessitating the “I” grade.
- If the circumstances are considered legitimate, the instructor completes a request for an “I” grade, including written instructions specifying the work to be completed and the completion deadline, and submits the request to the appropriate academic dean via the program chair. Only the academic dean can approve an “I” grade request.
- If the dean approves the request, the chair, instructor, and student are notified.
- The dean will notify Enrollment and Registration Services of the approved I grade request. Only the Registrar can record an “I” grade.
- Once the student completes the work according to the instructor’s requirements, a grade for that work is assigned and computed in the final course grade. The instructor then submits a Change of Grade form to the dean via the chair. If the course work is not completed during the subsequent semester, the “I” grade is changed to an “F”.